PMO: To optimize their projects, many companies use the services of a Project Management Office (Project Management Office or just PMO).
It can be a strategic or tactical PMO, and knowing their differences is the first step toward success in this investment. This guarantees that your company will be able to integrate good practices into its projects with confidence and focus.
If you want to know more about the topic and how to choose between strategic or tactical PMO, continue reading this text!
What Is A PMO?
The Project Management Office is a company that can be hired to help businesses manage their projects. It can also function as an internal department within the corporate environment, centralizing and controlling projects. In addition, it assists in distributing the necessary resources for such initiatives to become viable.
The main objective of the PMO is to ensure that teams have all the necessary resources to achieve project goals. For this reason, he will continuously monitor the initiatives, verifying that the methodologies and routines are being followed correctly. Thus, it is possible to achieve goals and deadlines without compromising the business budget.
There are two types of Project Management Offices, strategic and tactical PMOs. See how they differ below!
The strategic PMO is usually linked to the central business objectives during a project. It is up to him to manage risks, optimize processes and ensure that the teams can achieve the most relevant goals for the company. All this without compromising expenses.
The tactical PMO is responsible for helping with the day-to-day activities of the project. Alongside the project manager, he will implement tools, consolidate data and evaluate indicators. Thus, the entire structure of the project can undergo continuous improvements throughout each stage.
How To Structure A Suitable PMO With The Demands Of Your Company?
To plan a quality PMO, be it a tactical or strategic PMO, the business must pay attention to its profile and evaluate the best path to take. In addition, you should be guided by what is most intelligent in your area. In this way, he will be able to assemble a team prepared to maximize the quality of all projects. Check below the necessary steps to structure a quality PMO within the corporate environment!
Define Your Strategic Goals And Objectives
Whenever a new sector is structured, the company must know exactly what the goals and strategic objectives of the area will be. Understanding how the team should impact the company’s day-to-day life helps professionals assess the best way to support the activities performed. In addition, it facilitates the definition of routines and alignment between professionals.
The goals can be defined according to what the company needs and the difficulties it usually faces throughout the project. This helps the manager identify the type of PMO that should be set up and the operating standards. In this way, he will be able to act actively for the success of internal projects.
Observe The Maturity Of The Organization
Every business has a certain level of experience in carrying out projects and operating within its market. Knowing the maturity level allows the PMO to be structured more quickly and without leaving critical points aside. At the same time, it helps teams set up an office that is robust and focused on the issues relevant to the brand.
Train The Teams And Give Them The Right Tools
This is a critical point for the success of the team that will work on the PMO. The company must provide the teams with the necessary tools and knowledge to achieve their goals without difficulty. In addition, you must function so that everyone knows you are correctly aligned.
Therefore, good training will instruct professionals about their PMO activities, goals, and minimum quality requirements for their operations. The right tools support the teams to deliver what the company expects of them consistently. Thus, regardless of choice between strategic or tactical PMO, the company will be able to achieve high performance in all its projects.
Why Invest In A PMO?
Corporate projects are fundamental to business success. They help companies create products, implement new technologies and reshape their work environment. In addition, they make room for strategic changes in the brand’s workflow.
Investing in a Project Management Office can be an excellent choice for anyone who needs help to achieve their goals during projects. Whether a strategic or tactical PMO, the business that seeks this alternative can:
- reduce costs;
- improve your risk management;
- avoid problems with deadlines;
- keep all teams aligned regarding strategic goals and objectives;
- mitigate failures more quickly;
- adopt methodologies aligned with the best standards in the market;
- make better use of existing tools.
In other words, investing in a PMO is the first step for a brand to achieve its goals and be successful in its area in the medium and long term. Businesses that maintain this structure will find it easier to execute projects and deliver expected results. After all, each stage will follow what is most modern and dynamic in its sector.
Project management is complex. The business must be vigilant to ensure everyone is aligned and within their deadlines. In addition, it must seek ways to optimize the teams’ day-to-day activities and always prevent risks from negatively impacting the brand’s results.
Also Read: Project Cost Management: Here’s How to Do It Right