RPA in companies: Have you ever heard of RPA? Innovative automation technology has impacted many businesses worldwide with its ability to simplify operational processes, increase productivity and reduce company costs.
If you still need to learn about this tool, this post will answer all your initial questions: what it is, how it works, the form, the implementation time of RPA, and how to look for the best license models. Let’s start.
What Is RPA?
Robotic Process Automation, known by its acronym RPA, is a technology that allows the replacement of manual work in logical systems by robots capable of automating any task or process that is repetitive, scalable, and of high volume.
We can make an analogy with the physical robots replacing humans in an industry’s production line. Before, it was necessary to have an employee tighten screws. Still, with the inclusion of machines, this work was automated, and this person was reallocated to more complex and strategic functions.
With the digital transformation in companies, the same thing is happening with technological tools’ management and maintenance of productivity.
RPA is a solution of configurable robots that can be assigned to different functions to free some employees from manual and repetitive tasks.
What Is RPA Used For?
Generally, managers seeking RPA want optimization and efficiency in using their companies’ systems. In general, they aim to gain productivity when talking about process automation.
This is an essential point that the areas need to observe, both the IT and the business areas. With the automation of processes, the company seeks to improve the quality of services, reduce expenses, optimize its time and, consequently, gain competitiveness in the market.
How Does The Implementation Of RPA Work In Companies?
Following a logical process with a beginning, middle, and end, implementing RPA is simple and fast. See what the main steps you should follow in order not to waste time or money and thus get the best solution for your business are:
Mapping And Planning
It is common to see IT and financial managers looking for automation solutions before understanding their needs and the expected return on technology. The result is always an investment that should serve the company better.
So start by mapping the problem: what steps and tasks would most benefit from automation, and what are the most complex processes and opportunities within the system to expand productivity?
Choosing The Implementation Partner
When you and the other managers reach a consensus on what you hope to improve in the productive processes, you need to find the right company to offer precisely what you need.
The best way to implement RPA, without scare and with a guaranteed return, is to rely on specialized partners capable of accompanying the entire process with the IT team — including being part of the planning.
With this close relationship and quality solutions, the implementation period becomes much shorter, and you are guaranteed a well-optimized system from day one.
Partner and solution chosen and action plan completed: it’s time to implement it. The process will likely be done in stages, with testing and validation of each automated process before moving on to the next.
Here, it is essential to work together between the outsourced company and IT so that there is a quick connection between a specific robot installed in the system and its accurate reflection in the work routine. This means including training and constant communication between all departments in the step.
How Long Does This Implementation Take?
The answer may vary when we talk about the whole process’s duration. It all depends on your prior planning, the license type, and the outsourced company’s quality.
When you opt for purchased and on-premises licenses and start from a point with little knowledge about your automation needs, the implementation of RPA can take up to two months, in some cases with an expected period of between 4 to 6 months.
But when you invest in service solutions, with prepared partners and robots developed with a focus on optimized implementation, this period can drop to up to 2 months, a big difference in time.
What Precautions Are Needed To Implement RPA Properly?
As we have already mentioned, much of the success of this automation process comes from the company’s prior preparation. Internal alignments need to be done. With internal alignment, we are referring to the planning between the business and IT areas, for example.
Automation changes the mindset of the company. As simple as it is, it touches on processes that people need to be aware of that are now not done by humans but by robots.
The IT area needs to enter as a partner at this time. When we talk about IT, it’s the whole: security area, process area, and governance area.
All these areas must enter into a partnership model for this automation to be carried out. If this doesn’t happen, you directly impact the implementation time.